PracticeLite, Inc. Terms of Service
Last Updated: 2/20/20251. Introduction
Welcome to PracticeLite, Inc. (“PracticeLite,” “we,” “us,” or “our”). These Terms of Service (“Terms”) govern your access to and use of our software-as-a-service (“SaaS”) platform (the “Service”). By accessing or using the Service, you agree to be bound by these Terms and our Privacy Policy.
Privacy Policy
Effective Date: [Insert Date]1. Introduction
At PracticeLite, Inc. (“PracticeLite”, “we”, “us”, or “our”), we are committed to protecting the privacy and security of the information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you access or use our cloud-based software-as-a-service (“SaaS”) platform (the “Service”). By using our Service, you consent to the practices described in this Privacy Policy.
2. Information We Collect
a. Personal Information When you register for an Account, we may collect personal data such as your name, email address, contact information, professional details, and billing information. b. Healthcare and Sensitive Information As a Service designed for healthcare professionals and private practices, we may collect sensitive healthcare data necessary to support your operations. We are committed to maintaining HIPAA compliance in all aspects of our data handling and processing. c. Usage Data We automatically collect information about your use of the Service, including IP address, browser type, device information, log data, and other technical data. This helps us monitor and improve our Service. d. Cookies and Similar Technologies We may use cookies and similar tracking technologies to enhance your experience, analyze usage trends, and administer the Service.
3. How We Use Your Information
We use your information for various purposes, including to: Provide and Maintain the Service: Process your registration, manage your account, and deliver our SaaS platform. Billing and Payment: Process subscription fees on a monthly or annual basis. Enhance and Personalize: Improve the functionality, performance, and user experience of the Service. Communication: Send you important updates, security alerts, and service-related announcements. Compliance and Legal Obligations: Meet regulatory requirements, including HIPAA, and enforce our policies. Analytics and Research: Understand usage patterns to help us improve our products and services.
4. Legal Basis for Processing
We process your personal data based on: Consent: When you provide consent for specific purposes. Contractual Necessity: To fulfill the terms of our service agreement with you. Legal Obligations: To comply with applicable laws and regulations. Legitimate Interests: To maintain and improve our Service and ensure its security and functionality. 5. Disclosure of Your Information a. Third-Party Service Providers We may share your information with trusted third-party vendors who assist us in operating our Service (e.g., payment processors, hosting services, analytics providers). These providers are bound by contractual obligations to safeguard your data. b. Business Transfers In the event of a merger, acquisition, or sale of PracticeLite, your information may be transferred as part of the transaction. We will notify you of any such change in ownership or control. c. Legal Requirements We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency). d. HIPAA Business Associates When handling protected health information (PHI), we only work with Business Associates who comply with HIPAA standards and have signed appropriate agreements ensuring data protection.
6. Data Security
We implement a variety of administrative, technical, and physical safeguards to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure access controls, regular security audits, and employee training on data privacy practices.
7. Data Retention
We retain your information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by applicable law. Once your data is no longer needed, we will take steps to securely delete or anonymize it.
8. Your Rights
Depending on your jurisdiction and applicable laws, you may have the right to: Access and receive a copy of your personal data. Request correction of any inaccurate or incomplete data. Request deletion of your personal data, subject to certain legal obligations. Object to or restrict the processing of your data. Withdraw your consent at any time (which will not affect the lawfulness of processing prior to your withdrawal). To exercise your rights, please contact us using the contact details provided below.
9. International Data Transfers
While PracticeLite operates in the United States, your information may be stored and processed on servers located within or outside the United States. In such cases, we ensure that appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.
10. Children's Privacy
Our Service is not directed to, and we do not knowingly collect information from, individuals under the age of 18. If you believe that we have inadvertently collected data from a child under 18, please contact us immediately, and we will take steps to delete the information as required by law.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make changes, we will update the “Effective Date” at the top of this document and notify you through appropriate channels. Your continued use of the Service after the changes have been posted constitutes your acceptance of the updated Privacy Policy.
12. Contact Us
If you have any questions or concerns regarding this Privacy Policy or our data practices, please contact us at:
PracticeLite, Inc.
info@practicelite.com